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How to OCR a scanned PDF and make it searchable

A PDF can look like a document while containing only page pictures. This guide explains how to tell the difference and what to do next.

Text PDF or scanned PDF?

Try selecting a sentence and searching for a word. If nothing selects and the search cannot find visible words, the PDF likely contains scanned page images rather than a text layer.

Choose OCR for the document type

For a short document, upload the scan to PDF to text. The file is processed as a document and the response is returned as readable text. For a PDF that already has selectable text, copying or exporting its text layer may preserve more structure.

Expect line breaks to change

OCR reconstructs reading order from a visual page. Tables, columns, stamps, footnotes, and handwritten annotations can change the order of lines. Treat the output as a useful text layer that still needs a visual check.

Protect sensitive paperwork

Only upload documents you are allowed to process. OCRphoto uses private short-lived storage for the source file and removes it after processing, but you should still avoid putting highly sensitive material into any tool unless the retention model fits your needs.

Keep reading

How to take a photo that OCR can read

A few seconds of setup can save a long correction pass. These photo tips help OCR recognize the words on a page, receipt, label, or whiteboard.

Extract text without retyping

Your first extraction is free and needs no account.